A trade log the floor can actually fill in.
A trade is not inventory until the deal delivers, and the odometer reading goes on a title. The log should be where the person holding the keys records both.
How it runs on a spreadsheet
Keys and miles go on paper first.
The paper log by the key box is filled in, then someone types it again later.
A dead deal's trade lingers.
The trade of a deal that never delivered keeps counting as a car the store took in.
Stock numbers are guesses.
A trade gets a number before it is stocked in, and the real one arrives later and has to be matched by hand.
A second trade has nowhere to go.
One deal, two cars, and a form built for one.
What it becomes
Stock, miles and keys typed once
The person at the trade records the three things that used to go on paper, and each can be granted on its own.
Trades wait for the deal
A trade is not inventory until the deal delivers, and a dead deal's trade does not linger.
What a person typed stays
A reading someone entered is not overwritten by an older figure from another system.
Temporary numbers say so
A guessed stock number is marked until someone confirms it.
More than one trade, or no deal at all
A deal can carry several trades, and a car bought off the street is recorded and credited without counting as a deal.
Keep reading
Try it in the beta.
DealerCockpit is in beta and we are looking for dealerships to try it as new features arrive. Not everything works as well as we plan yet.